Regular Meeting
Monday, March 26, 2018 7:06 PM
311 Spring Street/Cafeteria
Steelville, Missouri 65565
Mayor Michael Keen brought meeting to order and led us with the Pledge of Allegiance. Sharon Hubbard gave a word of Prayer.
Those present; Mayor Michael Keen, Aldermen Terry Beckham, Bill Bennett, Alderwomen Sharon Hubbard, Amanda Sherrill, Office Supervisor Roben Griggs, City Clerk Sandra Richter, Assistant City Superintendent Jason Evans, Police Chief Michael Sherman, Harry Martin, Jennifer Hurd, Mathew Lorraine, Tamra Cape, Tom Weisel, Charlotte Griffiths, Lindsey Hethcote, Michael Retkowski, Brad Dicus, Don Griffiths, Colleen Rabbitt Smith, Kenneth E Brown I, Kenneth E Brown II, Christine Sherman, Jackson Green, Kevin Green, Preston Green, Braden Dicus, AJ Cardoni, Aiden Retkowski, and Amy England with the press.
Terry Beckham makes motion to approve agenda for March 26, 2018, Bill Bennett seconds it, all in favor, motion carries. Bill Bennett makes the motion to approve executive minutes for March 5, 2018, Sharon Hubbard seconds it, all in favor, motion carries. Bill Bennett makes motion to approve Regular Meeting minutes for March 5, 2018, Sharon Hubbard seconds it, all in favor, motion carries.
Mayor Keen announced DLS submitted a new bid per park board recommendation for mowing Community Park, Hoppe Spring Park, Library area around parking lot and wedge on Fourth Street, Walk Trail from park to Cedar Street at $575 per cut. Discussion among Council, Jason Evans, and park board of hiring part time employees, and use Preferred Employment Services, or go with mowing bid to take some pressure off shed. Amanda Sherrill makes motion to hire DLS for $575 per mowing for one year to take care of grass for parks, Bill Bennett seconds, Terry Beckham voted no, Sharon Hubbard voted no, Mayor Keen votes yes to break the tie to not put more stress on utility department, motion carries. Terry Beckham questioned if cutting will be on demand, Jennifer Hurd explained that it will be set same as the school, if there is an event they will try to schedule close to event so it will not have two mowings.
New Business: Mike Retkowski and Steelville Scouts were in attendance of meeting observing due to working on “Making a Better World”, to learn how City Council works, their positions, and issues facing the community.
Ozark Artist & Farmer Connect asked City to waive peddler fee for the first year of the new group setting up on the old City Hall parking lot to sell their local produce and artwork. Amanda Sherrill questioned about liability insurance and was told they are working out the kinks and hopefully have worked out by end of April. Amanda Sherrill makes motion for Ozark Artist & Farmer Connect to use old City Hall parking lot on the 3rd Saturday of each month from 11:00 am to 5:30 or 6:00 pm to have market, music, and to waive the Peddlers permit fee for the first year, Sharon Hubbard seconds, all in favor, motion passes.
Terry Beckham presented information for Water & Sewer rates. 2016 audit report showed waterworks revenue of $217,710 and expenses of $252,597 being shortfall of $34,887. Treatment plant revenue of $177,940 and expenses of $210,621 being shortfall of $32,681. The Missouri Statutes prohibit the creation of a deficit fund balance in any individual fund. The current base rate for water is $10.50 with suggestion to increase to $11.50, current for 1-20,000 is $2.70 per 1,000 gallon, increase to $3.25 per 1,000 gallon. Current base rate for sewer is $6.00 with suggestion to increase to $7.00, current rate is $2.70 per 1,000, increase to $3.20 per 1,000 gallon. Estimated additional revenue for water $36,950 and sewer $33,300. Discussion of need to increase due to taking care of infrastructure, eligibility for grants, and City should not run deficit. Terry Beckham makes motion to move forward with water and sewer rates, Sharon Hubbard seconds, all in favor, motion passes. Mayor Keen advised the City will need to schedule a Public hearing and get ordinance changed.
Kenny Brown gave a figure of $40 for per hour for Ken, $35 per hour for Kenny, and $20 per hour for Tommy if in need of whole crew. He understands the City needs a journeyman for 24 hours per week to oversee Matt Simpson with his training and Ken would be willing to do so for $40 per hour plus paying his Workers Comp insurance, for a 3- month contract with possible renewal. Mayor Keen mentioned there are some larger projects such as Kelly to AA, Steelville Manufacturing project, and 3-Phase by Peoples Bank that will probably need the whole crew to complete. Terry Beckham makes motion to bring Ken Brown on at $40 per hour and pay his Workers Comp insurance for a period of 3 months, and use the rest of crew as needed, Bill Bennett seconds, all in favor, motion passes.
Mayor Keen announced Jason Evans will be fulltime Superintendent with salary in the $40,000 range. Jimmy Ludwig hired in as part time Maintenance 2nd at $12.25 per hour.
Chrissy Sherman wanted to check with Council on some things for Art in the Park for Saturday, April 14th. They would like for grass to be cut prior to Friday since they mark spots for vendors, the City have restrooms cleaned, and electric boxes set up. They will have a sandbox set up again this year and will bring the sand in, and would like the City to haul it off after event. Chrissy is currently working on a flyer to hand out and will bring to next meeting.
Tom Weisel addressed the Council regarding ordinance that he inquired on back January 3rd meeting. Jason Evans explained that he has been working with Planning & Zoning, and City Engineer on project and being very thorough to make sure it meets HUD specs as well, along with protecting everyone involved. Mayor Keen advised that Jason is going through the process he needs to and that it is with Planning & Zoning committee now. It is a lengthy process and has to be what is right for the City.
Office Supervisor Roben Griggs presented payables of $201,743.11 for this meeting. Terry Beckham makes motion to pay the payables, Amanda Sherrill seconds, all in favor, motion carries. Roben asked permission to use Preferred Employment Services for two helpers for weed eating, and a helper in office for filing. Terry Beckham makes motion to accept Preferred Employment Services, Amanda Sherrill seconds, all in favor, motion passes. Roben advised Council the GFOA Conference is in May and she plans to attend. She also announced the City received an award from Missouri Rural Service Workers Comp Insurance and would like someone to attend annual meeting on April 26 to accept award.
Chief Michael Sherman presented Council with a sample ordinance from Viburnum for UTV permits to consider implementing for City. UTV registered with the City for a fee, must be a licensed driver to operate, and proof of insurance. He also announced that he is putting new hire on hold for now.
City Superintendent Jason Evans advised Council he will contact DNR with changes of operators for the City which needs done within ten days of employee leaving or retiring. With storm season here, he and his crew will stay busy cleaning up downed limbs and trees, and trimming limbs out of electric lines. Sharon Hubbard asked if they can mulch them since can always use mulch. He plans to get park and pool up and going for the season so can assess them. Jason will contact Cameron Schweiss for information on Wanda Brand project to get it completed. He questioned Roben if she has heard anything on new maps and she emailed Ann from MRPC to see when they will be ready.
Jennifer Hurd advised she was contacted by Brian Greer of Cowtown to use stage and park for Thursday, June 7th for a Spider Rally. Rally previously been held in Cuba but would like to move to Steelville. Plans to have a concert with Alderwood playing music, if they cannot use the stage they will bring in trailers. At this time they have a pavilion reserved and are interested in doing a contract like the 100 Acre Rally has done in past, where they will take care of trash and clean up. Park Board thinks it is great and will bring people in to our area. Sharon Hubbard questioned if they know no alcohol in parks, and Jennifer advised they know and will be no alcohol. Bill Bennett questioned if they can paint and stripe the basketball and tennis court, and Amanda Sherrill thinks that is a great idea. Amanda Sherrill asked Jason Evans if trashcans can be repaired, and then she will have group to paint so they can get back on Main Street. Mayor Keen asked about pool applications and Amanda Sherrill makes motion to get ad in paper for Manager, Assistant Manager, and lifeguards, Sharon Hubbard seconds, all in favor, motion passes. Amanda Sherrill and Jennifer Hurd explained they spoke with Mike and there will be additional forms, policy, and training for pool employees for this season. Park board may come to City Hall and look over applications to make recommendation to the personnel committee.
City Clerk Sandra Richter gave User Report for February being 97% for electric and 47% for water.
Next meeting scheduled for April 2 at 7:00 pm.
With nothing more to discuss, Amanda Sherrill makes the motion to adjourn at 8:41 pm, Bill Bennett seconds the motion, all in favor, motion carried.