Regular Meeting
Monday, November 1, 2021 7:00 PM
Council Room
895 Frisco Street
Steelville, Missouri 65565
Mayor Terry Beckham brought meeting to order at 7:00 PM and led the Pledge of Allegiance. Jason Ward gave a word of Prayer.
Those Present: Mayor Terry Beckham, Aldermen Bill Bennett, Duane DeRennaux, Jason Ward, Alderwoman Tamra Cape, Comptroller Roben Griggs, City Superintendent Jason Evans, Police Chief Michael Sherman, City Clerk Sandra Richter, Travis Raymo, Eve Raymo, Robert Hicks, Kurt Merseal, Jacob Beers, Andrew Champion, Brandon Chilton, Chrissie Sherman, Ryan Curtis, Willard Tinker, Marc Mabe, Harry Martin, Jr., Curtis Crouch, and Amy England with the press.
Tamra Cape makes motion to approve agenda with moving the following: Best Water Award to top of agenda, adding Steelville Mountain Bike to top of agenda, adding Animal Shelter Surgical, and Budget Committee under new business, Bill Bennett seconds, all in favor, motion carries. Bill Bennett makes motion to accept regular meeting minutes for October 18, 2021, Tamra Cape seconds, all in favor, motion carries. Jason Ward makes motion to accept closed meeting minutes for October 18, 2021, Duane DeRennaux seconds, all in favor, motion carries.
Unfinished Business: Jason Evans shared Missouri Rural Water holds a yearly Tap Roundup. They invite all public tap water systems to participate in the judging of smell, taste, and clarity. City of Steelville was awarded #1 in the state and will compete for best in the nation at Washington D.C. Robert Hicks shared that Steelville has amazing water. He feels public works and ladies in office all work well together as a team. Council gave their congratulations on being awarded #1.
Jacob Beers with Steelville MTB Collective in attendance sharing they have a couple additional food vendors for opening day and questioned if they need permits. Tamra Cape advised vendors approved so he is allowed as many as he wants. Kurt Merseal thanked Council and public works for all their help with trail. He advised they are in contact with ambulance and fire department with details for opening day. Duane DeRennaux shared that he is aware of 4-wheelers and horses being on the trail and suggested to prevent damage updating ordinance stating no motorized vehicles or horses on biking trail.
Mayor Beckham shared camera proposal from STE. Currently there are 10 cameras working, so this would make a total of 14. Chief Sherman shared that his cameras are down due to being hit by lightning, and questioned if proposal is for his department, however, it was Mayor Beckham’s understanding it is for City Hall. Mayor Beckham suggested Chief Sherman contact Brian to get quote for his department. Duane DeRennaux makes motion to accept quote, minus tax, with total of $3,242.62, Tamra Cape seconds, all in favor, motion carries.
Tamra Cape advised city prosecutor has been on vacation but will return tomorrow and she plans to speak to with her to look over Bourbon’s nuisance ordinance. Mayor Beckham suggested modeling ordinance from Rolla that is included in packet. After discussion, Jason Ward questioned Jason Evans and Chief Sherman their thoughts and they agreed Rolla’s ordinance seems to cover everything needed. Council agreed to speak with city prosecutor and attorney regarding Rolla ordinance and put on the next agenda to discuss.
Mayor Beckham shared that Charter is boring under road currently to bury their line but may take longer than the November 10th deadline.
Mayor Beckham spoke with auditor recently, he is running behind and having problems due to files being rebuilt a year ago in February, but working on it. Mayor suggested giving a couple of months, but Tamra Cape suggested giving 30 days for him to give timeframe, if not take action and go back to our previous auditor Hochschild and Bloom. Council requested to put on December agenda to see where he is with audit.
Bill Bennett questioned park ordinance sent to attorney back in April and when it will be ready. Mayor Beckham explained attorney’s office is working towards adding a fine fee schedule while updating codified ordinance book. Jason Ward questioned if fine fee is something we come up with and Tamra Cape advised that it is set by state statutes. Tamra Cape recommends giving 30 days and if not complete then go out for bid for new attorney. She requested putting on agenda for first meeting in December.
New Business: Duane DeRennaux suggested adding a room on side of dog pound with a private entry door for surgical room if going the route of adding a room. Discussion of equipment and the area needed for surgical room and no-one knew. Council suggested inviting Mary Young and Pam Clary to meeting for discussion of equipment and size of room needed.
Mayor Beckham shared a contract with MRPC for technical assistance with ARPA money coming available. There is a significant amount of money available for projects and City would like to apply for help with renew to sewage treatment plant and a standpipe well. Jason Evans explained the $166,000.00 the City received will cover the new clarifier, but the bar screen is from late 70’s and needs replaced. Bill Bennett makes motion allowing Mayor Beckham to sign agreement, Jason Ward seconds, all in favor, motion carries.
Bill Bennett shared that he and Duane DeRennaux held a budget meeting and gave a list of suggestions they would like to see happen and buying a couple of items. He explained that Jason Evans was hired for supervisor instead of maintenance man. Duane DeRennaux explained that he would like Jason Evans to have the time to be supervisor and not be overworked. Jason Evans stated he appreciates the thought but part of being a supervisor is being pulled in different directions, which he has good leaders in his departments that try to be proactive. He shared that with being out cost of materials and his department doing the labor it allows for more projects. Duane DeRennaux suggested if Jason Evans feels overwhelmed and needs help to go to Mayor Beckham. Jason Ward suggested Jason Evans going over list to see if he needs help with any of the projects.
Roben Griggs presented payables of $42,881.80. Tamra Cape makes motion to pay payables, Jason Ward seconds, all in favor, motion carries.
Roben Griggs shared that FCNB is pressuring her to fill out renewal for liability insurance and would like Council approval. Tamra Cape spoke with Tim asking him to check on cyber security. After discussion of being close to deadline, Jason Ward makes motion to stick with current insurance provider, with asking Tim to come to next meeting and talk with Council, Duane DeRennaux seconds, all in favor, motion carries.
Chief Sherman shared his report for October resulting in 67 reports. Chief stated Pumpkin Village went well with no issues. He reminded to check in on elderly with cold weather coming, and if anyone needs help that he has resources to contact.
Duane DeRennaux questioned if any discussion of dinner for Council and employees this year for Christmas. He suggested to start planning if having a dinner.
Jason Evans shared that he read over list from budget committee and he appreciates the thought as items are legitimate. He feels a sickle mower and 3-point sprayer are items needed and will speak with Roben about funding in streets. They may need to move money around but will get back to Council next meeting. Park service truck transmission went out and a new one runs $2,400.00, and could be replaced in City’s shop. He would like permission to purchase transmission. Transformers are about a year out and our stock is low. Ryan Curtis and Bobby Bowen came up with a list and the total is about $35,000.00. He has around $15,000.00 in his budget but would like to order since they would not come in until next budget. Jason Evans will get a plan for transformers together to share with Council next meeting.
Tamra Cape shared Pumpkin Village went great. She plans to have inventory for pool concessions for next meeting.
Tamra Cape questioned if leaking part was replaced at substation. Jason Evans advised part is ordered and should be in November 12. Mayor Beckham questioned Jason Evans about street paving and he will speak with Gene tomorrow but thinks asphalt can get done this year.
Sandra Richter shared shut-off report 13 shut-offs, and 4 still unpaid.
Public Comment: Tamra Cape questioned that several months ago J.T. was paid for air conditioning and questioned what is going on with it. Mayor Beckham advised he spoke with J.T. and he said they will complete this week.
Next regular meeting scheduled for November 15, 2021 at 7:00 pm in Council Room.
With nothing more to discuss, Jason Ward makes motion to adjourn meeting at 8:53 p.m., Duane DeRennaux seconds, all in favor, motion carries.